Privacy Policy

About XXXX

XXXX is a UK Business, our company registration number is XXXX and our business operates from our registered office at XXXX.

XXXX delivers audit, analysis and reporting services for sales functions globally.

We recognise the need to ensure that any personal data that we may collect is properly protected and that we are transparent and responsible in the way we handle it.

Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with this Privacy Policy you must stop using Our Site immediately.

You can find information about what personal data we collect as a controller, what we do with it and how you can contact us if you have any questions or need any further information.

If you are an existing XXXX customer, XXXX may process your or your customers’ or end users’ personal data on your behalf as part of the services XXXX provides to you. Details of such processing are provided in our contracts/terms and conditions and are available at any time upon request. Note that this Privacy Policy does not deal with such processing.

XXXX collects personal data from employees, shareholders, customers, suppliers and professional advisers, and their employees with whom XXXX has an existing or prospective business relationship (“Business Partners”) in order to manage such relationships and interact with our Business Partners.

In relation to such personal data XXXX acts as the controller and collects and processes such data on the grounds of its legitimate interest of managing the relationship with our Business Partners and or Employee.

What personal data does XXXX collect?

The personal data consists of any or all of the following:

  • name
  • address
  • email
  • telephone numbers
  • communications records (emails and letters)

In addition, for employees and shareholders XXXX collects:

  • full date of birth
  • nationality
  • bank account details
  • national insurance number
  • passport number and overseas identification card numbers
  • shareholdings
  • communication method preference

We do not collect, process or store any data classified as Special Categories of Personal Data with one limited exception, we might (with your consent) collect certain Special Categories of Personal Data (such as details about your race) in connection with your application for an employment position with XXXX.

How does XXXX collect personal data?

The personal data is collected during our engagement with Business Partners through:

  • email
  • phone
  • meetings
  • ticketing systems
  • XXXX’s website (XXXX)
  • events organised by XXXX

How does XXXX use the personal data?

The personal data is exclusively used for the management of the relationship with the Business Partner and, in the case of existing or prospective customers, for the delivery of services provided by XXXX relevant to them. Note that the personal data is not used for automated decision taking (including profiling).

With whom does XXXX share the personal data?

Personal data may be shared with:

  • our business partners
  • third parties who perform functions on our behalf and who also provide services to us, including:
    • IT service providers
    • internet exchange providers
    • cloud service providers
    • data storage providers
    • professional advisors
    • IT consultants carrying out testing and development work on our business technology systems
    • service providers that we use to serve you marketing or advertising online

We may share your personal data with third parties to:

  • comply with a legal obligation
  • when we believe in good faith that an applicable law requires it
  • at the request of governmental authorities conducting an investigation
  • to verify or enforce our contractual rights or other applicable policies
  • to detect and protect against fraud, or any technical or security vulnerabilities
  • to respond to an emergency
  • otherwise to protect the rights, property, safety, or security of third parties, visitors to the our website, our business or the public

We may sometimes use third party data processors that are located outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). Where we transfer any personal data outside of the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR.

What rights do Business Partners have in relation to their personal data?

Business Partners have, in relation to their personal data, the following rights:

  • right of access
  • right to rectification
  • restriction of processing
  • erasure (“right to be forgotten”)
  • data portability
  • object to the processing
  • right not to be subject to an automated individual decision making

These rights can be exercised by contacting XXXX using the contact details provided below.

Complaints can be raised with XXXX or with the Information Commissioner’s Office (ICO): XXXX.

Does XXXX use cookies in its website?

XXXX use cookies subject to the XXXX Cookie Policy available at XXXX

How to contact XXXX?

XXXX’s Data Protection Officer can be reached using the following contact details:

Address:

XXXX

Email:

XXXX